You can host a Book Fair in 3 easy steps! First, order your display box 2 weeks before you want your Book Fair to be. Second, let people know about your Book Fair using our promotional materials. Then, display the books you get and take in orders! Third, you place all the orders as one big order. You keep 20% as a fundraiser when you sell more than $200. When those orders arrive, distribute them and keep the display books as a free gift from us to you.
Why would I want to host a Book Fair?
Because it’s fun! You get free resources (the display copies are yours to keep after hosting). You get to pass on a special discount to anyone who orders from your Book Fair. Hosting a Book Fair is a great outreach opportunity for your community. You and anyone who shops at your Book Fair can enter to win a $100 cash drawing. And last, but not least, a Book Fair can be used as a fundraiser!
Can I host both a children and adult Book Fair?
Yes! While you can host both, you do need to order them separately. Get started by ordering a free display kit for a Beaming Book Fair, then once you get confirmation of that order you can repeat the same steps by logging into your account to order a free display kit for a Fortress Press Book Fair. The kits will be shipped separately, and you'll be given separate order forms and collateral for each kit. Adult and children Book Fairs are considered separate, so the fundraiser will be separate as well (each Book Fair needs to exceed $200 to get 20% back, or you will only get 20% back on one or neither).
What's the difference between the two Book Fair options?
Children's Book Fairs are brought to you by Beaming Books, an imprint of 1517 Media. Resources in Children's Book Fairs are recommended for kids ages 0-12. Wellness Book Fairs are brought to you by Fortress Press, also an imprint of 1517 Media. The books in these fairs are ideal for parents or adults, to enhance spiritual growth and learning.
Do I have to pay sales tax?
All Book Fair purchases are subject to applicable state and local tax requirements. We will charge, collect and remit sales tax on your behalf when you place your Book Fair order. If you are hosting a book fair on behalf of an organization with tax-exempt status in your locality, you will need to provide documentation to us 10 business days before placing your book fair order by sending your tax exemption or resale certification to email@example.com in order to avoid being charged sales tax. We will not refund sales tax if documentation is provided after orders are placed.
To be eligible for tax-exemption, sign up or sign in with an organization name and information. Personal names and information are not eligible for tax exemption.
I got more orders in after placing my Book Fair order, can I place another?
Yes, you can place multiple orders after your Book Fair has ended. Just place your second (or third) order the same way you did the first time! They will ship separately and you will receive separate confirmation emails and tracking information for each order.
I work in two parishes and would like to do a Book Fair at both at the same time. How do I do that?
Our system is set up to allow one Children's Book Fair and one Adult Book Fair per address and email at the same time. If you would like to host multiple Children's Book Fairs or multiple Adult Book Fairs at a time (in more than one location or for other reasons), please contact us.
What will come in my sample shipment?
Your display copies of books as shown on the Get Started page! Plus some helpful resources like a How to Host Guide, Bible sampler brochures (if applicable), and shopper order forms.
Depending on which Book Fair display box you ordered, or if you built your own Book Fair, you will get between 6 and 13 titles in your box. Get to know each of the titles that are coming by looking at the digital order forms found here.
When will I get my display shipment?
Your display shipment will arrive within 10 business days after you place your order and become a host. Click on Log In or Account above to find your tracking information for your display shipment.
After I place my order, how long will it take for me to get the orders?
Your orders will come within 10 business days after placing the order. If you are ordering for Christmas you may want to give it a bit more time (order by December 8th to receive it in time for Christmas this year).
Do I distribute the orders to the customers?
Yes! So make sure to keep track of those order forms so you know who gets what. You can download a host order form here.
How do I place my Book Fair order?
If you are ready to place your shoppers’ orders after hosting, go here. Make sure to sign in with the same email address that you used to request your samples to have the correct pricing apply.
If you haven’t hosted yet and are ready to request a display box, go here.
How can I learn more about the books that I am selling?
For Children's Book Fairs, find each of the titles here. For Adult Book Fairs, learn more about the titles here. Take some time reading the descriptions online. When you get your box, spend ten or fifteen minutes and skim through each book that comes in your box.
If customers want to write a check, who should they make it out to?
Any checks can be made out to you/your church/your organization.
How does taking money work?
You take the money from customers and then pay us one big amount at the end. As a reminder, we will charge sales tax unless you are able to provide documentation that you are a tax-exempt organization. You are responsible for charging sales tax to your shoppers if you don’t want to pay all the tax on their behalf.
Can I take credit cards?
Only if you have the means to do that. We can’t help with that—but we did make all of the prices an exact amount so you can easily take cash.
How do I promote my Book Fair?
Download your customizable marketing materials right here.
I ordered a display box and would like to order another, but I got an error message. What do I do?
An error can mean a few things. It most likely means that you already ordered a sample box from us and you have not placed an order of books after that. You need to place an order for books before we can send another free display box! If you have any questions, just email us.
How does the fundraiser work?
You get to keep 20% of what you sell with a minimum order of $200. No refund checks, no store credit, no stress. Keep track of shopper orders on your host order form and collect money, then when you place your order at CommunityBookFairs.com, we will further discount the products 20% if you order exceeds $200. The difference is yours to keep as the fundraising element of your Book Fair.
I have been hosting and haven’t made any sales! What should I do?
We know that that can be frustrating, but we can help you with this!
Make sure you are actively promoting your Book Fair and making it available at good times for your shoppers. For example, if you are hosting a Book Fair at a church make sure you put the table at a convenient location with high traffic before and after service times.
Then, get people to want to stop by your Book Fair. Some hosts in the past have held a raffle at their table. Shoppers can stop by and put their names in the raffle and the winner of the raffle can choose one of the free display books as their own!
Once shoppers stop by, make sure you entice them to place an order for books by knowing the books well! Get to know the books by reviewing the digital order forms found here.
Do you only sell books in your Book Fairs?
For the Beaming Book Fairs, we have books, Bibles, and DVDs available for display and order. We produce books and Bibles for kids age 0-12 and videos for kids ages 3-10. For the Fortress Press Adult Book Fairs, we only have books.
How long should I host my Book Fair?
We recommend at least two weeks, but you could host at a one-time event like rally day or fall festival, or for the entire month of November leading up to your Christmas play or party.
What do I do with my samples when my Book Fair is over?
They are yours to keep! Use them to stock your library, raffle off, or donate—your choice!